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Bookkeeping

  • Accounts Payable
    • Input vendor invoices to payable system
    • Classify invoices to the proper G/L account
    • Request and maintain vendor W-9 information
    • Maintain vendor master files
    • Respond to vendor inquiries about payment status
    • Retrieve copies of payments as necessary
    • Prepare and file required 1099 forms
    • Process requests for stop payments when necessary
    • Cut checks to vendors based on due dates or client instruction
    • Reconcile vendor statements to accounts payable ledger
    • Reporting to organization on detailed aged payables and cash requirements
    • Year end 1099 forms
    • Input vendor invoices to payable system (i.e., Quick Books)
    • Classify invoices to the proper G/L account
  • Accounts Receivable
    • Billings prepared as needed and mailed out (all billings provided to Client for approval prior to mailing)
    • Record and account for revenue
    • Input receivable transactions into the accounting system
    • Prepare and deliver periodic statements
    • Issue client-approved credit memos and refund checks
    • Maintain subsidiary receivables ledger
    • Process client-approved adjustments
    • Apply cash received to customer accounts and resolve "short pays"
    • Light phone collections as needed by client
    • Request client to photocopy front and back of cleared checks and provide to us
    • Request client to prepare deposit slips (provide to us) and make bank deposits
  • Cash Management
    • Process daily sales and deposit reports
    • Verify daily deposits and report variances
    • Reconcile and verify credit card deposits
    • Reconcile monthly bank statements

 

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