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Bookkeeping
- Accounts Payable
- Input vendor invoices to payable system
- Classify invoices to the proper G/L account
- Request and maintain vendor W-9 information
- Maintain vendor master files
- Respond to vendor inquiries about payment status
- Retrieve copies of payments as necessary
- Prepare and file required 1099 forms
- Process requests for stop payments when necessary
- Cut checks to vendors based on due dates or client
instruction
- Reconcile vendor statements to accounts payable
ledger
- Reporting to organization on detailed aged
payables and cash requirements
- Year end 1099 forms
- Input vendor invoices to payable system (i.e.,
Quick Books)
- Classify invoices to the proper G/L account
- Accounts Receivable
- Billings prepared as needed and mailed out (all
billings provided to Client for approval prior to
mailing)
- Record and account for revenue
- Input receivable transactions into the accounting
system
- Prepare and deliver periodic statements
- Issue client-approved credit memos and refund
checks
- Maintain subsidiary receivables ledger
- Process client-approved adjustments
- Apply cash received to customer accounts and
resolve "short pays"
- Light phone collections as needed by client
- Request client to photocopy front and back of
cleared checks and provide to us
- Request client to prepare deposit slips (provide
to us) and make bank deposits
- Cash Management
- Process daily sales and deposit reports
- Verify daily deposits and report variances
- Reconcile and verify credit card deposits
- Reconcile monthly bank statements
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